HOA Document Review

Why use our form to request your HOA documents?

HOA Document Review provides this form free of charge because we believe our review service is best supported by ensuring the documents are requested correctly the first time.

HOA Document Review supports your expeditious closing. We know that time is of the essence when you are ready to sell or buy your new home. Requesting documents inaccurately will serve to slow down the overall sales process.

HOA Document Review stays current with the law regarding California Civil Code §1368:

"Documents To Be Provided To Prospective Purchasers;
Civil Penalties For Willful Violation."

California statutory law changes every year, but we update our form to help you stay legal.

© Copyright 2008 HOA Document Review
Terms Of Use/Privacy Statement

Below is list of documents to be disclosed to prospective purchasers before transfer of ownership.

Governing Documents
01 Articles of Incorporation	§1368(a)(1)
02 Statement from HOA if unincorporated	§1368(a)(1)
03 Bylaws, Restated & Amended or Draft	§1368(a)(1)
04 CC&Rs, Restated & Amended or Draft	§1368(a)(1)
05 Condominium Plan	§1368(a)(1)
06 Rules & Regulations, Restated & Amended or Draft	§1368(a)(1)
07 Age Restrictions	§1368(a)(2)
Financial Condition of the Common Interest Development
08 Pro Forma Budget, Full budget, not the Summary	§1368(a)(3)1365(a)
09 Annual Financial Review	§1368(a)(3)1365(b)
10 Year-To-Date Balance Sheet
11 Delinquency Policy	§1368(a)(3)1365(d)
Insurance
12 Insurance Summary	§1368(a)(3)1365(e)(1)
13 Changes in Insurance Coverage	§1368(a)(3)1365(e)(2)
Status of Assessments and Violations
14 Statement of Account	§1368(a)(4)
15 Statement of changes in Regular, Special Assessments, Fees	§1368(a)(8)
16 Statement of Violations	§1368(a)(5)
Construction Defects
17 Construction Defects (list of; Preresolution)	§1368(a)(6)
18 Construction Defects Resolution Documentation	§1368(a)(7)
19 Notice of Construction Defect Litigation	§1368.4(a)
Miscellaneous
20 Minutes of all Board of Director meetings for the preceding 12 months	8311, 8333
21 Newsletter, notices and memoranda to owners for the preceding 12 months	8311, 8333

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© Copyright 2008 HOA Document Review
Terms Of Use/Privacy Statement

Below is an exact transcript of the California Civil Code §1368:

"Documents To Be Provided To Prospective Purchasers; Civil Penalties For Willful Violation."

Please notice that §1368 reference other sections of the law, however it is the foundation and the logical beginning for proper disclosure.

1368. (a) The owner of a separate interest, other than an owner subject to the requirements of Section 11018.6 of the Business and Professions Code, shall, as soon as practicable before transfer of title to the separate interest or execution of a real property sales contract therefor, as defined in Section 2985, provide the following to the prospective purchaser:

1) A copy of the governing documents of the common interest development.

2) If there is a restriction in the governing documents limiting the occupancy, residency, or use of a separate interest on the basis of age in a manner different from that provided in Section 51.3, a statement that the restriction is only enforceable to the extent permitted by Section 51.3 and a statement specifying the applicable provisions of Section 51.3.

3) A copy of the most recent documents distributed pursuant to Section 1365.

4) A true statement in writing obtained from an authorized representative of the association as to the amount of the association' s current regular and special assessments and fees, any assessments levied upon the owner's interest in the common interest development that are unpaid on the date of the statement, and any monetary fines or penalties levied upon the owner's interest and unpaid on the date of the statement. The statement obtained from an authorized representative shall also include true information on late charges, interest, and costs of collection which, as of the date of the statement, are or may be made a lien upon the owner's interest in a common interest development pursuant to Section 1367.

5) A copy or a summary of any notice previously sent to the owner pursuant to subdivision (h) of Section 1363 that sets forth any alleged violation of the governing documents that remains unresolved at the time of the request. The notice shall not be deemed a waiver of the association's right to enforce the governing documents against the owner or the prospective purchaser of the separate interest with respect to any violation. This paragraph shall not be construed to require an association to inspect an owner's separate interest.

6) A copy of the preliminary list of defects provided to each member of the association pursuant to Section 1375, unless the association and the builder subsequently enter into a settlement agreement or otherwise resolve the matter and the association complies with Section 1375.1. Disclosure of the preliminary list of defects pursuant to this paragraph shall not waive any privilege attached to the document. The preliminary list of defects shall also include a statement that a final determination as to whether the list of defects is accurate and complete has not been made.

7) A copy of the latest information provided for in Section 1375.1.

8) Any change in the association's current regular and special assessments and fees which have been approved by the association's board of directors, but have not become due and payable as of the date disclosure is provided pursuant to this subdivision.

(b) Upon written request, an association shall, within 10 days of the mailing or delivery of the request, provide the owner of a separate interest with a copy of the requested items specified in paragraphs (1) to (8), inclusive, of subdivision

(a). The association may charge a fee for this service, which shall not exceed the association's reasonable cost to prepare and reproduce the requested items.

(c) An association shall not impose or collect any assessment, penalty, or fee in connection with a transfer of title or any other interest except the association's actual costs to change its records and that authorized by subdivision

(b). (d) Any person or entity who willfully violates this section shall be liable to the purchaser of a separate interest which is subject to this section for actual damages occasioned thereby and, in addition, shall pay a civil penalty in an amount not to exceed five hundred dollars ($500). In an action to enforce this liability, the prevailing party shall be awarded reasonable attorneys' fees.

(e) Nothing in this section affects the validity of title to real property transferred in violation of this section.

(f) In addition to the requirements of this section, an owner transferring title to a separate interest shall comply with applicable requirements of Sections 1133 and 1134.

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